The purpose of this policy and procedure is to outline the steps we must take to reduce the risk of exposure to COVID-19. The plan describes how to prevent worker exposure to coronavirus, protective measures to be taken at the gym, personal protective equipment and work practice controls to be used, cleaning and disinfecting procedures, and what to do if a worker or athlete becomes sick.
Rumler Cheer Inc. takes the health and safety of our employees and athletes very seriously. With the spread of the coronavirus or “COVID-19,” a respiratory disease caused by the SARS-CoV-2 virus, we all must remain vigilant in mitigating the outbreak. In order to be safe and maintain operations, we have developed this COVID-19 Exposure Prevention, Preparedness, and Response Plan to be implemented throughout the Company. Our staff will monitor available U.S. Center for Disease Control and Prevention (“CDC”) and Occupational Safety and Health Administration (“OSHA”) guidance on the virus.
RESPONSIBILITIES OF THE STAFF
All managers and staff must be familiar with this Plan and be ready to answer questions from employees. Managers and staff must set a good example by following this Plan. This involves practicing good personal hygiene and gym safety practices to prevent the spread of the virus. Managers and staff must encourage this same behavior from all employees and athletes.
We are asking every one of our employees to help with our prevention efforts while at work. In order to minimize the spread of COVID-19 at our gym, we all must play our part. As set forth below, the Company has instituted various housekeeping, social distancing, and other best practices at our gym. All employees must follow these. In addition, employees are expected to report to their managers if they are experiencing signs or symptoms of COVID-19, as described below. If you have a specific question about this Plan or COVID-19, please ask your manager.
OSHA and the CDC have provided the following control and preventative guidance to all workers, regardless of exposure risk:
- Frequently wash your hands with soap and water for at least 20 seconds. When soap and running water are unavailable, use an alcohol-based hand rub with at least60% alcohol.
- Avoid touching your eyes, nose, or mouth with unwashed hands.
- Follow appropriate respiratory etiquette, which includes covering for coughs and sneezes.
- Avoid close contact with people who are sick.
- In addition, employees must familiarize themselves with the symptoms of COVID-19:
- Shortness of breath, difficulty breathing; and
- Early symptoms such as chills, body aches, sore throat, headache, diarrhea, nausea/vomiting, and runny nose.
If you develop a fever and symptoms of respiratory illness, such as cough or shortness of breath, DO NOT GO TO THE GYM and call your healthcare provider right away. Likewise, if you come into close contact with someone showing these symptoms, call your healthcare provider right away.
GYM PROTECTIVE MEASURES
Rumler Cheer Inc. has instituted the following protective measures at the gym.
General Safety Policies and Rules
- Any employee/athlete/visitor showing symptoms of COVID-19 will be asked to leave the gym and return home.
- Employees must avoid physical contact with others and direct employees/athletes/visitors to increase personal space to at least six (6) feet, where possible.
- Water fountains and athlete room are off limits until further notice. Staff/athletes/visitors are encouraged to bring their own water and limit that amount of materials brought into the gym.
- Employees are encouraged to cover their mouth and nose by using face masks and by using non-medical material, i.e. dust particulate masks.
GYM CLEANING AND DISINFECTING
The Company has instituted regular housekeeping practices, work area cleanliness, void of trash, clutter, trip hazards, which includes cleaning and disinfecting frequently used equipment, and other elements of the work environment, where possible.
Staff-Athlete pre-entry questions:
- 1. Do you have a fever of 100°or above? YES or NO
- 2. Have you tested positive or diagnosed by an MD for COVID in the last 10 days? YES or NO
- 3. Have you had any of the following symptoms:
- A. Fever
- B. Chills
- C. Dry cough
- D. Difficulty breathing
- E. Stomach troubles
- F. Sore throat
- G. Loss of taste or smell
- 4. Have you experienced any of the symptoms above in the last 10 days, but they are now better because you used medication to help ease those symptoms? YES or NO
Employee Exhibiting COVID-19 Symptoms If an employee exhibits COVID-19 symptom, the employee must remain at home until he or she is symptom free for 72 hours (3 full days) without the use of fever-reducing or other symptom-altering medicines (e.g., cough suppressants). The Company will similarly require an employee that reports to work with symptoms to return home until they are symptom free for 72 hours (3 full days). To the extent practical, employees are required to obtain a doctor’s note clearing them to return to work. Employee Tests Positive for COVID-19. An employee that tests positive for COVID-19 will be directed to self-quarantine away from work. Employees that test positive and are symptom free may return to work when at least seven (7) days have passed since the date of his or her first positive test and have not had a subsequent illness. Employees that test positive and are directed to care for themselves at home may return to work when: (1) at least 72 hours (3 full days) have passed since recovery; and (2) at least seven (7) days have passed since symptoms first appeared. Employees that test positive and have been hospitalized may return to work when directed to do so by their medical care provider. The Company will require an employee to provide documentation clearing their return to work. Employee Has Close Contact with a Tested Positive COVID-19 Individual Employees that have come into close contact with a confirmed-positive COVID-19 individual (co-worker or otherwise), will be directed to self-quarantine for 14 days from the last date of close contact with the carrier. Close contact is defined as six (6) feet for a prolonged period, 10+ minuets. If the Company learns that an employee has tested positive, the Company will conduct an investigation into co-workers that may have had close contact with the confirmed-positive employee in the prior 14 days and direct those individuals that have had close contact with the confirmed-positive employee to self-quarantine for 14 days from the last date of close gym employers to record work-related injuries and illnesses that meet certain severity criteria on the OSHA 300 Log, as well as complete the OSHA Form 301 (or equivalent) upon the occurrence of these injuries. For purposes of COVID-19, OSHA also requires employers to report to OSHA any work-related illness that (1) results in a fatality, or (2) results in the in-patient hospitalization of one or more employee. “In-patient” hospitalization is defined as a formal admission to the in-patient service of a hospital or clinic for care or treatment.
OSHA has decided that COVID-19 should not be excluded from coverage of the rule – like the common cold or the seasonal flu – and, thus, OSHA is considering it an “illness.” However, OSHA has stated that only confirmed cases of COVID-19 should be considered an illness under the rule. Thus, if an employee simply comes to work with symptoms consistent with COVID-19 (but not a confirmed diagnosis), the record ability analysis would not necessarily be triggered at that time.
Recovery is defined as: (1) resolution of fever with the use of fever-reducing medications; and (2) improvement in respiratory symptoms (e.g., cough, shortness of breath).
If an employee has a confirmed case of COVID-19, the Company will assess any workplace exposures to determine if the case is work-related. Work-relatedness is presumed for illnesses that result from events or exposures in the work environment, unless it meets certain exceptions. One of those exceptions is that the illness involves signs or symptoms that surface at work but result solely from a non-work-related event or exposure that occurs outside of the work environment. Thus, if an employee develops COVID-19 solely from an exposure outside of the work environment, it would not be work-related, and thus not recordable.
The Company’s assessment will consider the work environment itself, the type of work performed, risk of person-to-person transmission given the work environment, and other factors such as community spread. Further, if an employee has a confirmed case of COVID-19 that is considered work-related, the Company will report the case to OSHA if it results in a fatality within 30 days or an in-patient hospitalization within 24-hours of the exposure incident occurring.
Except for circumstances in which the Company is legally required to report workplace occurrences of communicable disease, the confidentiality of all medical conditions will be maintained in accordance with applicable law and to the extent practical under the circumstances. When it is required, the number of persons who will be informed of an employee’s condition will be kept at the minimum needed not only to comply with legally-required reporting, but also to assure proper care of the employee and to detect situations where the potential for transmission may increase. A sample notice to employees is attached to this Plan. The Company reserves the right to inform other employees that a co-worker (without disclosing the person’s name) has been diagnosed with COVID-19 if the other employees might have been exposed to the disease so the employees may take measures to protect their own health.